The success of an organization lies in its performance and accuracy, in all its dealings, and performance is a matter of productivity and work accuracy. If you still rely on manual and conventional methods to deal the day to day business activities, you cannot count on the accuracy and efficiency because it (manual methods) is usually subject to human errors.
Generally organizations practice manual methods to record time attendance of employees which usually results in worsened performance of employees. Such system also creates indiscipline among employees that lead to inaccuracy in work causing the overall output of organization at very low levels.
In the absence of a proper check on employees, they become lousy and unproductive, and start taking advantages of manual time-attendance system; they will steal time from you by recording false time attendance details that ultimately cost you. Not only these, in manual system you need to manage the HR department for the payroll purposes that are an addition in the costs plus take a lot of time plus it’s tedious and potentially inaccurate, as well.
When so many drawbacks are there in manual system, why don’t switch to automated time attendance system and save time and money. Most organizations prefer the digital way to record employees’ time attendance; it is proven way to improve performance, productivity while establishing discipline among employees. It’s low on your budget and cuts down your cost.
It records the time whenever an employee clocks in and out when they arrive at work, go for lunch, take breaks, or leave for the day. The automated time attendance system replaced the time clock with a bar code scanner, pin code pad, or more technologically sophisticated system like a biometric scanner. When using a bar code scanner, employees have I.D. cards, which they swipe to record their attendance. A pin code pad lets employees enter their special assigned pin code for their identification. A biometric scanner does scan an employee’s finger, thumb, hand, or iris; the device quickly recognizes them. Any of these three methods links the recognition device to a central computer that in turn transfers the work-hours details to a database interfacing with a payroll software.
In addition to helping companies increase payroll efficiency and accuracy, automated time attendance systems also do away with time theft and prevent payroll fraud.